In tune with revamping the CMO's processes, a special
CMscheduling team has been put in place which manages his appointments, engagements and basically overall time management.
A novel and interesting concept seems to have emerged from the stables of Gujarat chief minister Narendra Modi's office to monitor his time.
In tune with revamping the CMO's processes, a special
CMscheduling team has been put in place which manages his appointments, engagements and basically overall time management. Sources in the know of the process claim that in recent times, a lot of focus has been put on maximum utilisation of CM's time and 360 degree evaluation is done.
At the end of every month, a detailed analysis of how he spent his time in the last 30 days in the form of a pie-chart is given to him. He then reviews it with his close aides and advisors and decides how to use his time more effectively.
"For instance, we closely monitor how many hours he spent on interaction with bureaucrats, visitors, politics, party (BJP), public campaigns like Krishi Mahotsav etc, social campaigns, travelling, public rallies etc. At the end of the month, this is presented in a pie chart to debate if the time was used effectively, and plan ahead," a close aide of the CM said. The team also does daily task planning.
A lot of impetus is put on documenting every decision. "The influences while taking any decision are minutely archived for further reference. This was not done earlier and it has indeed helped internal processes," the aide said.
Another intriguing aspect is on capturing everything that the CM says, wherever he is. "He tosses up a lot of ideas when talking to people. Earlier these thoughts just bounced off and were only selectively pursued, but now, there is a system that as soon as an idea is aired, it is assigned to the respective department for a feasibility check and entered online in the IWDMS's (integrated workflow and document management system) 'Ideas to execution' programme.
Here there is a regular update visible to all in the CMO on the progress of every project. Even in public rallies, he sometimes makes commitments for the said region. We make it a point to ensure that commitments, if feasible, are delivered," says an officer on special duty in the CMO. To sum it up, he simply ensures that the CM is particular about his time.
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